(Currently under review)
The Club shall be called Cardross Tennis Club.
The object of the Club is to provide facilities for members to play lawn tennis and to participate in other such activities as may be considered desirable from time to time by the General Committee.
The Club shall consist of the following classes of membership:
(a) Senior – The senior membership shall consist of all members of the Club who are 18 years of age or over on 1st January of the current year and who have paid the appropriate subscription for the current season.
(b) Junior – The junior membership shall consist of all members who are under 18 years of age on 1st January of the current year and who have paid the appropriate subscription for the current season.
The Club may offer concessionary membership rates to individuals or groups as deemed appropriate and as approved by a General Meeting of the membership.
Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion.
Applicants for admission to membership of the Club shall be required to complete a membership form containing full name and address, date of birth (if under 18 years of age) and class of membership.
Such application, along with current subscription, shall be delivered to the Membership Secretary.
5.1 The subscriptions for all classes of membership shall be agreed and confirmed by a majority vote at the Annual General Meeting of the Club together with any reductions for particular cases.
5.2 Subscriptions shall become due on 1 April in each year.
6. OFFICE BEARERS
6.1 Office Bearers of the Club shall normally consist of President, Vice-President, Secretary, Treasurer, Membership Secretary and two Match Secretaries (when appropriate) who shall be elected annually at the Annual General Meeting of the Club.
6.2 The affairs of the Club shall be conducted by a Management Committee consisting of the Office Bearers and other members who shall be elected at the Annual General Meeting.
6.3 At all meetings of the Management Committee, the President and in his/her absence, the Vice President, and in his/her absence a senior member selected by the meeting, will take the chair. The Chairman will have a casting vote as well as a normal vote.
6.4 The Management Committee shall have the power to appoint sub-committees from their own number, and such sub-committees shall have the power of co-option. The Management Committee shall have power to deal with any member or members who fail to pay the cost of damage done by them to Club property, or who fail to comply with the terms of the Constitution to the full. At all meetings, whether of the Club or Management Committee, the Chairman shall have a casting, as well as a normal vote, and all other senior members shall be entitled to one vote each.
6.5 The Management Committee shall have the power to fill vacancies occurring amongst the Office Bearers or Committee members. These appointed members are to hold office until the next Annual General Meeting.
6.6 The Management Committee shall neither have the power to sell the Club property nor any part thereof, nor borrow money on the security thereof, nor otherwise without the consent of the members present at a General Meeting of the Club.
6.7 The Management Committee shall not have the power to effect permanent changes of use of the existing tennis facilities without prior approval of a two-thirds majority of senior members attending a General Meeting of the Club.
7. ANNUAL GENERAL MEETING
7.1 The Annual General Meeting of the Club shall be held each year on a date and at a time to be fixed by the Management Committee for the following purposes:
(a) To receive from the Management Committee a report, balance sheet and statement of accounts for the current financial year duly audited.
(b) To elect Honorary Office Bearers and Management Committee members.
(c) To decide on any resolution regarding subscriptions and other relevant matters that may be duly submitted to the meeting.
7.2 Notice of such a meeting shall be made, by public notice, to all senior members at least 14 days prior to the date of the meeting.
7.3 A member wishing to move any resolution at an Annual General Meeting shall give notice thereof in writing to the Management Committee not later than 7 days prior to the date of the meeting. Such notice shall be posted on a Club notice board on receipt. Any proposed constitutional changes must be notified to all senior members and other proposals may be notified at the discretion of the Management Committee.
7.4 Nominations for Office Bearers and Management Committee members may be made at the Annual General Meeting.
7.5 The senior members present may vote at a General Meeting and decisions will be decided by a majority vote.
7.6 At all general meetings of the Club, the President and in his/her absence, the Vice President, and in his/her absence a senior member selected by the meeting, will take the chair. The Chairman will have a casting vote as well as a normal vote.
8. SPECIAL GENERAL MEETING
Special General Meetings of the Club shall be called by the Management Committee at any time on receiving a request from at least 7 senior members or by the order of the Management Committee. Such a meeting shall be subject to the normal rules. The quorum for such a meeting shall be 12 senior members.
9. DISSOLUTION OF THE CLUB
The Club shall not be dissolved unless at a meeting called in terms of Clause 8 at which there must be present at least three-fourths of the senior members of the Club, and the resolution shall not be carried unless by a vote of at least three-fourths of those present. The Cardross Trust shall be informed accordingly.
If the Club is ever dissolved, after the satisfaction of all debts and liabilities, any surplus funds or assets will not be disbursed among the members of the Club, but shall be transferred to some other non-profit-making organisation or charitable body, either with similar objectives to the Club or for the benefit of the community.
10. CONSTITUTION AND RULES
10.1 Printed copies of the Constitution and Rules of the Club will be prominently displayed in the clubhouse at all times.
10.2 No alteration shall be made to the Constitution without the consent of a General Meeting of the Club. Proposed alterations must be submitted to the Management Committee two weeks prior to such a meeting, but alteration to the Rules may be made by the Management Committee at any time, in accordance with their power.
11. POWERS OF THE MANAGEMENT COMMITTEE IN ACCORDANCE WITH THE CONSTITUTION
11.1 At meetings of the Management Committee, five shall be quorum.
11.2 The Management Committee shall have powers:
(a) From time to time to issue and alter rules for the management and use of the courts and premises and with regard to all the matters as it may be considered expedient, without prior reference to a General Meeting of the Club.
(b) To instruct proceedings in court or otherwise for enforcement of debts and obligations due to the Club or for enforcement of any right or obligation; the Club shall sue and shall be completely sued in name of and by the following Office Bearers, viz. the President, the Vice-President, the Honorary Secretary and the Honorary Treasurer, for and on behalf of the Cardross Tennis Club.
(c) After such an enquiry or other procedure (if any) as it may think fit with regard to any member (i) who in the judgement of the Committee has been guilty of unseemly behaviour or of contravention of any of the Rules in force for the time being or (ii) who has failed, after due intimation and without any explanation satisfactory to the Committee of such failure to pay or meet any fine, debt of obligation of whatever nature due to the Club, including expenses incurred by the Club relative thereto to fine and/or suspend such members from the privileges of membership for a period not exceeding twelve months, to expel such members and decline to re-admit them as members; or to request such a member to tender his resignation within 7 days and in the event that such a request not being complied with, to fine and/or to expel such member and decline to re-admit him as a member.
Any complaint must be made in writing to the Management Committee and signed by the member or members complaining. The complaint shall be considered by the Committee at its first available meeting.
This Constitution supersedes and replaces all previous constitutions.